How to Set Up Additional Email Accounts

How to Set Up Additional Email Accounts1 How to Set Up Additional Email Accounts There are times when you want to send or reply to an email by displaying your department or designation like info, sales, service, support, employment, and Webmaster, instead of your name. You cannot use your default email address as it will show your name while the receiver opens and reads your email. Sending emails using a departmental id also helps in creating an impression in the mind of the reader that your organization has separate departments to take care of different functionalities. Outlook or Outlook Express comes with an option using which you can set up multiple account names and choose the name you want to use while sending a particular category of emails. You can also set the secondary settings based on the primary incoming and outgoing e-mail information.
Instruction

Get Information about Your Primary Internet Mail

Open your Outlook or Outlook Express, click on the Tools appearing on the top menu bar. Select Accounts from the Tools page.
Select your main account appearing under Mail Tab and click on the Properties.
Click on the Server Tab and note down the information appearing on the page POP3 and SMTP boxes. Also note down your other server type along with account name and password. You can write down these information as using these information you can set up your additional email account name.
Click on Cancel to move out of the screen.

Set up Additional Email Account Name

Open Outlook or Outlook Express> Click on Tools appearing on top menu bar> Click on Accounts> Click on the Mail tab> Click on Add> Select Mail
Enter your name> Click on Next
Enter the email address which you want to set the account for. For example, if you want to send a mail from support, enter support@domainname.com as the email address.
Select the server type for your main Internet Mail access from the drop down box
Enter the primary internet mail information you have noted down earlier like POP3, SMTP or other server addresses. Ensure to enter the exact and correct details of what you have noted down earlier. Also enter your name and password which you have noted down earlier as part of the primary information.
Click on Next> Click on Finish
Now you can see the new email account you have created on the Mail accounts screen. The account will be highlighted in gray. Double click on it to open the details.
You can now edit any information that you want the receiver of your mail to see. You should enter something descriptive in the first line. Enter the account name as name and your company name as organization under user information. You have to enter the additional email id you have created in the e-mail address field. Also make sure to mention the same email id as reply address.
Get the checkbox at the bottom of the screen unchecked. The checkbox will be labeled as Include This Account When Receiving Mail Or Synchronizing.
Click on Apply> Click on OK
Now your new email account is ready and you can send mails from the additional email id created by you. If you want you can still set more email accounts by following the same process.
Now when you respond to or send an e-mail on the compose screen, go to the far right side of the page at the end of From line. You can see a down arrow symbol. Click on the down arrow and you can see the list of email accounts you have set up. You can select the email id you want to use in sending the mail based on the nature of the correspondence and recipient.